Security Checklist for SMBs in Pune

Most SMB security in India is built piecemeal — a few cameras one year, an attendance system the next, fire alarm only when the audit comes. This checklist puts it all in one place so you can prioritise what matters.

1. Perimeter & entry

- [ ] CCTV at every entry / exit door, 4MP or higher
- [ ] Number-plate-readable camera at gate (if vehicle entry)
- [ ] Adequate exterior lighting (no dark patches at night)
- [ ] Boundary clearly visible (compound wall, gate)
- [ ] Visitor entry has a sign-in process (digital preferred)
- [ ] Vendor / delivery entry is separate or controlled

2. Reception & visitor management

- [ ] Reception staff trained to log every visitor
- [ ] Visitor pass / sticker issued
- [ ] Host notification on visitor arrival (digital VM)
- [ ] CCTV covers reception area
- [ ] Panic button under reception desk (silent alert)

3. Internal access

- [ ] Access control on entry from reception to work areas
- [ ] Separate access policy for general / sensitive / server rooms
- [ ] Time-of-day restrictions for after-hours
- [ ] Tail-gating prevention training for staff
- [ ] Audit log reviewed monthly

4. Server room / IT / finance area

- [ ] Two-factor access (card + biometric, or card + PIN)
- [ ] CCTV with 30+ day retention
- [ ] Temperature monitoring + alert
- [ ] Smoke detector + suppression system
- [ ] No external windows or covered windows
- [ ] Locked rack / cage for servers

5. Cash counter / valuables

- [ ] Overhead CCTV at counter
- [ ] Customer-facing CCTV at counter
- [ ] Cash drop safe or end-of-day drop process
- [ ] Panic button (silent + audible options)
- [ ] Cash handling SOP documented

6. Fire safety

- [ ] Fire alarm system (conventional or addressable per building size)
- [ ] Smoke / heat detectors per IS 2189
- [ ] Manual call points at exits
- [ ] Hooter / strobe per zone
- [ ] Battery backup tested quarterly
- [ ] Fire NOC valid and renewed
- [ ] Mock fire drill done annually
- [ ] Extinguishers serviced annually

7. Power & UPS

- [ ] UPS for CCTV, access control, attendance
- [ ] UPS for billing / POS systems
- [ ] Generator with auto-changeover (if business-critical)

8. Employee processes

- [ ] Biometric attendance with shift master
- [ ] Background verification for new hires (vendor available)
- [ ] Exit checklist (recover card, biometric removal, app access revoke)
- [ ] Periodic security awareness training (anti-phishing, tail-gating)

9. Data / digital security

- [ ] Office Wi-Fi has separate guest network
- [ ] Server room network separated from staff network
- [ ] Endpoint security on all laptops
- [ ] Backups taken weekly and tested
- [ ] CCTV recorder firmware updated

10. Incident response

- [ ] List of emergency contacts on a single sheet
- [ ] CCTV admin login known to 2 trusted people
- [ ] Process for sharing footage with police (with form)
- [ ] Insurance policy & contact handy
- [ ] WhatsApp group for site security alerts

How to use this checklist

- Print this, walk your office, tick what you have
- Anything unticked goes onto a 30 / 60 / 90 day plan
- Review the list quarterly

Need help auditing your site?

We do a free physical-security walkthrough across Pune for SMBs. Schedule one on WhatsApp.

FAQs

Q: We are a 10-person startup. Do we really need access control?
A: At minimum a smart door lock with audit trail. The card system can wait until you’re ~25 people.

Q: How often should we run a fire drill?
A: At least annually, with all staff involved. Document attendance for compliance.

Q: What’s the single highest-impact upgrade for a typical Pune SMB office?
A: A 30-day CCTV system at entrances + a proper access control on the main door. These two cover ~80% of physical-security incidents.